Saint Patrick School
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Rodeo, California
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Strategic Plan Created 2004/2005 Updated 2006 I. Philosophy/ Mission Statement Mission Statement The mission of St. Patrick School is to provide a quality Pre-K through eighth grade education emphasizing the growth of the whole person in the Catholic tradition. We strive to graduate students who are prepared to meet the challenges of the 21st century and who have a commitment to peace, justice and service as taught in the Gospel. Philosophy Statement St. Patrick Catholic School provides a strong academic foundation for its students through quality education and development of a value system stressing religious and moral beliefs. The faculty and staff, as facilitators of learning, strive to provide a student-centered curriculum that encourages self-expression, embraces diversity and balances independent thought with cooperative effort. Technology supports the curriculum in which students are challenged with age appropriate lessons and taught the basic skills needed to become life long learners. Emphasis is placed on providing students with the critical thinking skills needed to be independent, self-directed and cooperative problem solvers who can read and communicate effectively through written, oral and multi-media presentations. The school strives to accomplish these goals in a Christ centered atmosphere rich in Catholic tradition and Gospel values, which fosters a sense of service to others. The school recognizes the fact that parents have the primary responsibility for the religious and academic upbringing of their children and that the school exists to help parents accomplish this goal. II. History of Saint Patrick School St. Patrick School is a Parochial school, part of the educational system of the Diocese of Oakland. Fr. George Moss, Pastor of St. Patrick Parish, opened the school in the fall of 1956, enrolling students in the 1st through 4th grades. During the 1957-58 school year the building was completed by adding rooms for fifth through eight grades, a library, parish kitchen, and a hall to be used as a temporary church/auditorium. The Immaculate Heart Sisters have staffed the school since its opening. In 2001, the sisters returned to their mother house in Arizona. When burned to the ground in April, 1982, the school used portable buildings until the completion of the present building. Bishop Cummings dedicated the new building on Feb. 15, 1983. In the fall of 1989, the first kindergarten class opened in a rented portable. With encouragement from Fr. Paul Engberg, the construction of two new Junior High classrooms began August, 1990 with most of the labor done by parents and volunteers. The construction was completed May, 1991 under the direction of Rev. Father Melvin Hary. In addition to the usual grade school curriculum, St. Patrick School offers computer, physical education, and music instruction to all students, Kindergarten through eighth grade, Pre-Algebra to the seventh graders, Algebra to the eighth graders, and Spanish to the sixth, seventh and eighth graders. In 2001, the Immaculate Heart Sisters left St. Patrick School to return to their mother house in Arizona. The first lay principal was hired. In 2002, a pre-school was opened in the old convent with an enrollment of 30 children. The present pastor of St. Patrick Parish and School is Father Larry Young. III. Assumptions Related to Saint Patrick School Assumptions related to the strategic plan
IV. Parish and School Statistics : 1996 - 285 1997 - 277 1998 - 278 1999 - 272 2000 2001 - 280 2002 - 282 2003 - 285 2004 299 2005 - 306 Parish Baptisms: 1995 - 47 1996 - 52 1997 - 56 1998 - 52 1999 - 65 2000 - 54 2001 - 75 2002 - 100 2003 - 90 2004 - 101
New Teacher Hires: 1995 - 1 1996 - 3 1997 - 0 1998 - 2 1999 - 2 2000 - 3 2001 - 4 2002 - 2 2003 - 2 2004 -3 2005 2 2006 - 5 Ethnicity:
1996 42 3 11 22 22 1997 44 3 11 19 23
Catholic Versus Non-Catholic: Catholic Non Catholic 1996 85 15 1997 88 12 1998 89 11 1999 90 10 2000 89 11 2001 2002 90 10 2003 88 11 2004 84 16 2005
Cities Where Students Live: Rodeo Hercules Crockett Pinole Martinez Vallejo Fairfield/Vacaville 2004 67 149 17 16 5 14 7 2005
2004 4 1 1 16 1 2 2 2005 El Sobrante San Pablo
2004 2 11 2005
V. Goals and Objectives 1. Mission Effectiveness Mission Effectiveness Goals: 1a. Put evaluation tool on the web
1b. Continue to find opportunities to make presence known in the community 1c. Explore Cable TV options for PR push 50th on Cable TV/use kids to do a little history of the school and broadcast it on TV 1d. Link to the Hercules Web site for school 1e. During Catholic Schools Week bring Diocese into celebration in someway tie into the 50th 1f. Create a mechanism for new parent feedback 1g. Expand Community Service with students to include parent involved projects 1h. Plan several 50th anniversary events throughout the year that involve alumni fire fighters, politicians, alumni, etc. Board Evaluation/Recruitment Goals: 1i. Recruit Parent, faculty and Parishioner volunteers to service as committee members on the School Board/Five Year Plan Committees grow the groups! Potential Costs: Minimal Subset: Board Evaluation Committee: Board Evaluation/Recruitment: Tita Escalada Cindi Erickson Jenny Balico Kim Parr 2. Policy and Planning Goals2a. Update and upload manuals for PTG Procedure/Policy to website: o Officer Roles and Responsibilities o Mission Statement o Goals and Purpose o Event Procedures fun and fundraisers o Financial Statements create a history for expenditures/income o Standardized volunteer forms for activities and events 2b. Create and Produce CYO Policy Manual/upload to website: o CYO Board Members roles and responsibilities o Mission statement (to follow Diocesan Mission Statement) o CYO Rules and regulations 2c. Create a monthly CYO Newsletter 2d. Update and link CYO Website to the Diocese 2e. Improve parent communication regarding CYO 2f. Annually Review Manuals and Handbooks Subset: Handbook Review Committees: CYO: PTG: School Board: Kathy Pruett Curtis Pruett Joyce Strand Suzanne Barbagelata Wendell Peters Marissa Ricasa Marni Higgins Terri Lizarraga Carole Jobe 3. Plant Goals 3a. Establish a first aid plan Have someone speak for the parents on the topic of First Aid 3b. Put together a rotation schedule for emergency shed food Improve road condition to and from containers 3c. Form committee and continue dialogue about building reconfiguration and expansion, immediate and long-term Timeline: Mid October for relocation Open Committee Meeting to establish a timeline on Emergency Preparedness/Networking Potential Costs: A cement pad, gravel and possible enclosure for water container. $500,000-750.000 for a new building Subset: Building and Grounds/Safety Committee/School Reconfiguration/Expansion Committee Members: Emergency Plan: Reconfiguration/Building: Chris Higgins Carolyn McCann Maria Brodit Marni Higgins Grace Mendoza Silvia Mendoza Julie Addiego Derek Lee Silvia Mendoza Lina Sonico Dione Coleman Joseph Catindig Susan Lee Ricardo Velazco Deanne Barnes Brink Faith and Joseph Catindig Cindi Erickson 4. Finance Goals 4a. Establish 3-5 year financial plan projections Develop Template balance higher enrollment with cost for building project 4b. Establish a Financial Aid Committee who will write and implement a plan to raise funds to help financially needy families Annual Giving/Parish Giving Adopt a child program Identify families Grants Develop relationships with local dignitaries and businesses Recruit members School newsletter Use auction pipeline to bring donors back into the school with an "appreciation day" Make biannual contact with businesses through newsletters (recognize donors) Put articles in business newsletters that are already being produced (also the Marketplace) Timeline: Start in September Potential Costs: Minimal Subset: Tuition Assistance Finance Committee: Tuition Assistance Committee: Cecilia Angat Tom Roach Leonora Rodrigues Cecilia Angat Kelly Stevens Linda Gaier 5. Communication Goals 5a. Put CYO news in the church bulletin regularly 5b. Expand Website to continue PR and communication outreach Make phone numbers more prominent Teacher extensions in website Post CYO results/info/schedules Daily Homework schedule Email access to teachers/principal Post information that is in the Family Envelope in the "Whats New" section Contact for alumni addresses and news Timeline: 2004-2005 Subset: Board Recruitment-Membership/Parish School Relationship/Website Committee: Website: Alumni Newsletter: Carole Jobe Karen Francis Joan Brignone Student Staff 6. Development Goals 6a. Create and send Alumni newsletter three times a year 6b. Begin an Annual Giving Campaign Timeline: Start in September 05 Potential Costs: 1,000 per newsletter mailing $5,000 for Advertising Subset: Annual Giving/Student Recruitment and Enrollment/PR/Alumni/Newsletter Committee: Carole Jobe Art Reardon Diane Adame VI. Action Plan Mission Effectiveness Goals GOAL STATEMENT: The Mission Effectiveness Committee will ensure that St. Patrick School and Advisory Board is effective in its mission and makes its presence known in the community. 2004 - 2006 OBJECTIVES: 1a. Develop a tool to evaluate communication, participation and evaluation at St. Patrick School Parent Surveys Student Surveys Parish Surveys 1b. Develop a plan that uses students for school PR 1c. Find opportunities to make presence known in the community 1d. Develop a plan to involve Local Businesses in the life of the school 1e. Plan a Catholic Schools Week activity that includes Community Officials/Dignitaries every year Board Evaluation/Recruitment Goals: 1f. Collaborate on Parent/Student Survey with Mission Effectiveness 1g. Create a tool to evaluate the effectiveness of the School Board in accomplishing the Strategic Plan 1h. Recruit Parent, faculty and Parishioner volunteers to service as committee members on the Five Year Plan ACTION PLAN #1 HOW WHEN IV. Committee Jennifer Balico Suzanne Board Tita Escalada Mission Effectiveness GOAL STATEMENT: The Mission Effectiveness Committee will ensure that St. Patrick School and Advisory Board is effective in its mission and makes its presence known in the community. 1a. Collaborate on Parent/Student Survey with Mission Effectiveness and communication effectiveness. Create a committee that is composed of parents, students and parishioners. ACTION PLAN #1a HOW a. Identify prospective members of this committee (school and church) b. Work with existing board members whose roles overlap with this project c. Create surveys based upon 1) our mission statement - Surveys should be tailored specifically to your target audience (youth vs adults vs seniors) with emphasis on our mission statement and 2) effectiveness of communication regarding Board issues d. Evaluate current surveys and incorporate ideas to fit in to age appropriate levels. WHEN September 2005 write first draft of survey Finalize committee membership November 2005 Present first draft of survey to School Board February 2005 Finalize surveys with final approval by the Board September 2006 present surveys at Back to School Night IV. WHO Mission Effectiveness Committee Board Evaluation Committee COST None Mission Effectiveness GOAL STATEMENT: The Mission Effectiveness Committee will ensure that St. Patrick School and Advisory Board is effective in its mission and makes its presence known in the community. 1b. Develop a plan that uses students for school PR ACTION PLAN #1b HOW a. Schedule students to participate in local community events [Christmas Tree Lighting (Rodeo), Hercules Cultural Festival, Hercules Filipino Independence Day, Cinco De Mayo (Rodeo)] b. Develop a plan to expand Faith Family service projects WHEN September 2005 contact various group representatives to schedule event participation September 2006 schedule visits for the year to community rest homes, hospitals, soup kitchens, etc. IV. WHO Mission Effectiveness Committee Development Director Principal PTG class reps COST None Mission Effectiveness GOAL STATEMENT: The Mission Effectiveness Committee will ensure that St. Patrick School and Advisory Board is effective in its mission and makes its presence known in the community. 1c. Find opportunities to make presence known in the community ACTION PLAN #1c HOW a. Identify Rodeo and Hercules events for participation b. Create Partnerships with local businesses, community organizations, non profit groups and local community leaders c. Host annual event inviting community partners and leaders d. Promote St. Patrick School Through advertisements, press releases of our activities WHEN September 2005 *Identify dates of potential events for Participation *Identify potential events to be put in the newspaper and who will coordinate this effort (The Herculean, Hercules Web-site, West County Times, Catholic Voice, The Crockett Signal, neighborhood mailings, mailings to students in John Swett Schools) October 2005 Discuss ways to create partnerships with local businesses, community organizations, non profit groups and local community leaders November 2005 Present potential event ideas to School Board January 2006 Finalize list of partnership ideas May 2006 Host Community Open House if a need is identified IV. WHO Mission Effectiveness Committee COST Advertising - $500.00 Event Participation - $100.00 Mission Effectiveness GOAL STATEMENT: The Mission Effectiveness Committee will ensure that St. Patrick School and Advisory Board is effective in its mission and makes its presence known in the community. 1d. Develop a plan to involve businesses in the life of the school ACTION PLAN #1d HOW a. Identify businesses that would be potential sites for student mini-study b. contact potential sites for interest in participation c. Schedule mini-study trips WHEN September 2005 *Identify potential business sites and participants October 2005 Contact local businesses for interest November 2005 if ready, schedule mini-study trips IV. WHO Mission Effectiveness Committee COST Nominal for transportation to sites Mission Effectiveness GOAL STATEMENT: The Mission Effectiveness Committee will ensure that St. Patrick School and Advisory Board is effective in its mission and makes its presence known in the community. 1e. Invite public officials to the school for an event during Catholic Schools Week ACTION PLAN #1e HOW a. Identify type of event to host b. Identify who to invite to the event involved parishioners, school supporters, business leaders/supporters, community Chambers of Commerce (ideas: Wall of Fame, being sure to say thank you) c. Design and send invitations d. Host event WHEN October 2005 Identify type of event to be hosted during Catholic Schools Week November Create a list of who is to be invited w/addresses December 2005 Send invitations January 2006 Host event IV. Committee Mission Effectiveness Committee Development Director COST
Mission Effectiveness GOAL STATEMENT: The Mission Effectiveness Committee will ensure that St. Patrick School and Advisory Board is effective in its mission and makes its presence known in the community. 1f. Create tool to evaluate effectiveness of the School Board in accomplishing the Strategic Plan ACTION PLAN #1f HOW a. Create a School Board Evaluation Survey b. Set criteria for School Board members c. Set minimum expectations and participation from board members d. Create a pool of potential Board members WHEN September 2005 Create School Board Evaluation Survey November 2005 Set preliminary criteria for School Board Members and minimum expectations and participation to be presented to the School Board January 2006 Present Evaluation Survey to the Board February 2006 finalize Evaluation Survey April/May 2006 Use survey to evaluate Board effectiveness April 2006 have a finalized pool of potential Board members IV. WHO Board Effectiveness Committee COST None Mission Effectiveness GOAL STATEMENT: The Mission Effectiveness Committee will ensure that St. Patrick School and Advisory Board is effective in its mission and makes its presence known in the community. 1g. Recruit parent, faculty, parishioner volunteers to serve as committee members on Five Year Plan ACTION PLAN #1g HOW a. Create a plan for recruitment process b. Continue to identify and invite the Movers and Shakers of the parish and school c. Seek interest of participation and identify term of commitment d. Set expectations to ensure buy in e. Rework the volunteer survey that is given out with the registration packet to ask better questions for parent involvement WHEN September 2005 Create a plan for recruitment October 2005 Identify potential Movers and Shakers January 2006 Identify interested participants March 2006 Host a meeting to set expectations IV. Committee Mission Effectiveness Committee COST None Board Evaluation/ Recruitment Goals: (Subcommittee of Mission Effectiveness) GOAL STATEMENT: The Board Evaluation/Recruitment Committee will ensure that St. Patrick School Board is effective in its mission and ensures continued participation from the school and parish community. 2004 - 2006 OBJECTIVES: 1a. Collaborate on Parent/Student Survey with Mission Effectiveness 1b. Create a tool to evaluate the effectiveness of the School Board in accomplishing the Strategic Plan 1c. Recruit Parent, faculty and Parishioner volunteers to service as committee members on the Five Year Plan ACTION PLAN #1 HOW WHEN IV. WHO V. WHERE COST Board Evaluation/Recruitment Committee GOAL STATEMENT: The Board Evaluation/Recruitment Committee will ensure that St. Patrick School Board is effective in its mission and ensures continued participation from the school and parish community. 1a. Create a survey to evaluate the effectiveness of the School Board ACTION PLAN #1a HOW a. See Mission Effectiveness Goal #1a. WHEN See Mission Effectiveness Goal #1a. IV. Committee Board Evaluation Committee Mission Effectiveness Committee COST Board Evaluation/Recruitment Committee GOAL STATEMENT: The Board Evaluation/Recruitment Committee will ensure that St. Patrick School Board is effective in its mission and ensures continued participation from the school and parish community. 1b. Create a tool to evaluate the effectiveness of the School Board in accomplishing the Strategic Plan ACTION PLAN #1c HOW a. See Mission Effectiveness Goal #1f. WHEN See Mission Effectiveness Goal #1f. IV. Committee Board Evaluation Committee Mission Effectiveness Committee COST Board Evaluation/Recruitment Committee GOAL STATEMENT: The Board Evaluation/Recruitment Committee will ensure that St. Patrick School Board is effective in its mission and ensures continued participation from the school and parish community. 1c. Recruit Parent, faculty and Parishioner volunteers to service as committee members on the Five Year Plan ACTION PLAN #1c HOW a. See Mission Effectiveness Goal #1g. WHEN See Mission Effectiveness Goal #1g. IV. Committee Board Evaluation Committee Mission Effectiveness Committee COST Policy and Planning Goals GOAL STATEMENT: To ensure that all organizations of St. Patrick School have clear guidelines and that policies of the school are communicated effectively to the school and parish community. 2004 - 2006 OBJECTIVES: 2a. Create and Produce PTG Procedure/Policy Manual: o Officer Roles and Responsibilities o Mission Statement o Goals and Purpose o Event Procedures fun and fundraisers o Financial Statements create a history for expenditures/income o Standardized volunteer forms for activities and events 2b. Create and Produce CYO Policy Manual: o CYO Board Members roles and responsibilities o Mission statement (to follow Diocesan Mission Statement) o CYO Rules and regulations 2c. Create and Produce School Board By-laws/Committee Manuals: o Bylaws o Committee roles and responsibilities 2d. Review Current Handbook 2e. Produce a document that communicates the dress code at the time of the Dennis Uniform Sale ACTION PLAN Kathy Pruett Marissa Ricasa Gina Canindin Joyce Strand Suzanne Barbagelata Policy and Planning Committee GOAL STATEMENT: To ensure that all organizations of St. Patrick School have clear guidelines and that policies of the school are communicated effectively to the school and parish community. OBJECTIVE: 1a. Create and Produce PTG Procedure/Policy Manual: o Officer Roles and Responsibilities o Mission Statement o Goals and Purpose o Event Procedures fun and fundraisers o Financial Statements create a history for expenditures/income o Standardized volunteer forms for activities and events ACTION PLAN #1a HOW Research and compile policies, rules and regulations, procedures already written by other groups Compile and develop written statements based on current activity and survey results Create and produce final PTG Procedure/Policy Manual WHEN September 2005 Begin compiling needed policy statements, etc. both written for St. Patrick School and from other schools October 2005 Present initial documents to School Board for input February 2006 Finalize documents WHO Kathy Pruett Marissa Ricasa Gina Canindin Suzanne Barbagelata Joyce Strand COST None Policy and Planning Committee GOAL STATEMENT: To ensure that all organizations of St. Patrick School have clear guidelines and that policies of the school are communicated effectively to the school and parish community. OBJECTIVE: 1b. Create and Produce CYO Policy Manual: o CYO Board Members roles and responsibilities o Mission statement (to follow Diocesan Mission Statement) o CYO Rules and regulations ACTION PLAN #1b HOW c. Research and compile policies, rules and regulations, procedures already written by other groups d. Compile and develop written statements based on current activity and survey results e. Create and produce final CYO Procedure/Policy Manual WHEN September 2005 Begin compiling needed policy statements, etc. both written for St. Patrick School and from other schools November 2005 Present initial documents to School Board for input March 2006 Finalize documents IV. WHO Kathy Pruett Curtis Pruett Joey Esplanada Ricardo Velasco Miville Cristobal Wendell Peters Chris Higgins COST None Policy and Planning Committee GOAL STATEMENT: To ensure that all organizations of St. Patrick School have clear guidelines and that policies of the school are communicated effectively to the school and parish community. OBJECTIVE: 2c. Create and Produce School Board By-laws/Committee Manuals: o Bylaws o Committee roles and responsibilities ACTION PLAN #1c HOW a. Research and compile policies, rules and regulations, procedures already written by other groups b. Compile and develop written statements based on current activity and survey results c. Create and produce final School Board Procedure/Policy Manual WHEN September 2005 Begin compiling needed policy statements, etc. both written for St. Patrick School and from other schools January 2005 Present initial documents to School Board for input April 2006 Finalize documents IV. WHO Policy and Planning Committee and School Board COST None Policy and Planning Committee GOAL STATEMENT: To ensure that all organizations of St. Patrick School have clear guidelines and that policies of the school are communicated effectively to the school and parish community. OBJECTIVE: 2d. Review Current Handbook 2e. Produce a document that communicates the dress code at the time of the Dennis Uniform Sale ACTION PLAN #1d HOW f. Review current handbook for needed updates, re-writes or re-words on all policies and procedures g. Present changes to School Board WHEN January 2005 Begin reviewing Handbook April 2005 Present initial documents to School Board for input May 2006 Finalize documents IV. WHO Policy and Planning Committee, Principal and School Board COST None Policy and Planning Committee GOAL STATEMENT: To ensure that all organizations of St. Patrick School have clear guidelines and that policies of the school are communicated effectively to the school and parish community. OBJECTIVE: 2e. Produce a document that communicates the dress code at the time of the Dennis Uniform Sale ACTION PLAN #1d HOW h. Review and write a document that communicates dress code i. Provide document in June prior to uniform sale WHEN January 2005 Begin reviewing Uniform Document April 2005 Present initial documents to School Board for input May 2006 Finalize documents IV. WHO Policy and Planning Committee and School Board COST None PLANT AND FACILITIES GOALS GOAL STATEMENT: To ensure that the overall plant is maintained and that the future site needs of the school are proactively addressed 2004 - 2006 OBJECTIVES: 1a. Clarify the first aid/emergency plan with parents a. Have someone speak for the parents on the topic of First Aid 1b. Build a secure water storage shed and relocate Emergency Supply sheds a. Improve road condition to and from containers 1c. Form committee and continue dialogue about building reconfiguration and expansion, immediate and long-term a. EDC/Kindergarten b. Junior High/Science Lab ACTION PLAN #1 HOW WHEN WHO WHERE COST PLANT AND FACILITIES GOAL STATEMENT: To ensure that the overall plant is maintained and that the future site needs of the school are proactively addressed 2004 - 2006 OBJECTIVES: 1a. Clarify the first aid/emergency plan with parents a. Have someone speak for the parents on the topic of First Aid ACTION PLAN #1a. HOW j. Re-establish the Emergency Preparedness Committee k. Schedule a parent meeting to share the emergency preparedness plan l. Create documents that can be sent home to educate parents about emergency preparedness WHEN September 2005 Recruit a new committee November 2005 Send out parent information February 2006 Have Parent Education Night regarding Emergency Preparedness WHO Kelly Stevens PTG for Parent Education OST Minimal for paper PLANT AND FACILITIES GOAL STATEMENT: To ensure that the overall plant is maintained and that the future site needs of the school are proactively addressed 2004 - 2006 OBJECTIVES: 3b. Build a secure water storage shed and relocate Emergency Supply sheds a. Improve road condition to and from containers ACTION PLAN #1b. HOW m. Recruit members for the Dads Club n. Work with Ricardo Velasco and Claude Chavez to finish plan already set in place o. Schedule parent work party p. Have students bring in items to re-fill the emergency shed WHEN September 2005 Have pad poured Host parent work party to move items to new shed Collect items from students for emergency shed WHO Tom Roach and Dads Club COST Cement Pad - $300.00 PLANT AND FACILITIES GOAL STATEMENT: To ensure that the overall plant is maintained and that the future site needs of the school are proactively addressed 2004 - 2006 OBJECTIVES: 3c. Form committee and continue dialogue about building reconfiguration and expansion, immediate and long-term c. EDC/Kindergarten d. Junior High/Science Lab ACTION PLAN #1c. HOW q. Recruit members for this committee r. Work with Parish Advisory Committee on possibility of additional junior high buildings s. Research costs for such a project WHEN Beginning September 2005 WHO Tom Roach Kelly Stevens Father Larry Young Marni Higgins COST TBD Finance Committee Goals GOAL STATEMENT: To ensure the long term financial stability of St. Patrick School 2004 - 2006 OBJECTIVES: 4a. Work on monthly reporting of finances in order to be able to plan 3-5 years ahead 4b. Establish a Financial Aid Committee who will write and implement a plan to raise funds to help financially needy families ii. Annual Giving/Parish Giving iii. Adopt a child program iv. Identify families v. Investigate Grants sources and apply for applicable funds vi. Develop relationships with local dignitaries and businesses vii. Recruit members viii. School newsletter ix. Use auction pipeline to bring donors back into the school with an "appreciation day" x. Make bi annual contact with businesses through newsletters (recognize donors) xi. Put articles in business newsletters that are already being produced (also the Marketplace) ACTION PLAN HOW WHEN WHO COST Finance Committee GOAL STATEMENT: To ensure the long term financial stability of St. Patrick School 2004 - 2006 OBJECTIVES: 1a. Work on monthly reporting of finances in order to be able to plan 3-5 years ahead ACTION PLAN #1a. HOW t. Work on current financial reporting u. Assure financials are reconciled monthly to supporting statements v. Develop a reporting tool to assist in forecasting outcomes WHEN September 2005 begin process to be on-going throughout the year WHO Cecilia Angat Leonora Rodrigues Kelly Stevens Linda Gaier COST None Finance Committee GOAL STATEMENT: To ensure the long term financial stability of St. Patrick School 2004 - 2006 OBJECTIVES: 1b. Establish a Financial Aid Committee who will write and implement a plan to raise funds to help financially needy families xii. Annual Giving/Parish Giving xiii. Adopt a child program xiv. Identify families xv. Investigate Grants sources and apply for applicable funds xvi. Develop relationships with local dignitaries and businesses xvii. Recruit members xviii. School newsletter xix. Use auction pipeline to bring donors back into the school with an "appreciation day" xx. Make bi annual contact with businesses through newsletters (recognize donors) xxi. Put articles in business newsletters that are already being produced (also the Marketplace) ACTION PLAN #1b. HOW w. Recruit interested persons to contribute their talents to a Financial Aid Committee x. Develop a plan to raise funds involving the parts named above y. Identify possible grant opportunities especially in relation to a potential building project z. Write grants WHEN September 2005 Recruit members for a committee October 2005 Begin to compose plan for fund acquisition for Financial Aid November 2005 Identify possible grant opportunities January 2006 write a first draft for a grant WHO Cecilia Angat Tom Roach COST None Communication Committee Goals GOAL STATEMENT: To ensure that the school, parish and school community are well informed on all aspects of school life 2004 - 2006 OBJECTIVES: 1a. Establish a weekly school column in the bulletin to communicate with the parish on special events, fundraisers, meetings 1b. Ensure School Board and PTG are put on the monthly school calendar and parish bulletin 1c. Expand Website to continue PR and communication outreach a. Make phone numbers more prominent b. Teacher extensions in website c. Post CYO results/info/schedules d. Daily Homework schedule e. Email access to teachers/principal f. Post information that is in the Family Envelope in the "Whats New" section g. Contact for alumni addresses and news 1d. Use Weekly bulletin and family envelope to gather alumni list 1e. Begin writing and publishing a quarterly Alumni Newsletter 1f. Continually place ads, articles, advertising in local papers and flyers like the Marketplace a. Put picture campaign and alumni address campaign in the Marketplace ACTION PLAN #1 HOW WHEN WHO COST
Communication Committee GOAL STATEMENT: To ensure that the school, parish and school community are well informed on all aspects of school life 2004 - 2006 OBJECTIVES: 1a. Establish a weekly school column in the bulletin to communicate with the parish on special events, fundraisers, meetings ACTION PLAN #1a. HOW aa. Ask permission for space in the weekly bulletin bb. Find a representative who will give a weekly summary of events to the parish secretary WHEN September 2005 WHO Father Larry Communication Committee COST None Communication Committee GOAL STATEMENT: To ensure that the school, parish and school community are well informed on all aspects of school life 2004 - 2006 OBJECTIVES: 1b. Ensure School Board and PTG are put on the monthly school calendar and parish bulletin ACTION PLAN #1b. HOW cc. Establish a system by which the school calendar coincides with the parish calendar dd. Give a copy of the school calendar to the parish secretary monthly ee. Request that the parish secretary print appropriate school event dates w/ approval of the pastor WHEN September 2005 WHO Communication Committee School Secretary Parish Secretary COST None Communication Committee GOAL STATEMENT: To ensure that the school, parish and school community are well informed on all aspects of school life 2004 - 2006 OBJECTIVES: 1c. Expand Website to continue PR and communication outreach a. Make phone numbers more prominent b. Teacher extensions in website c. Post CYO results/contact info/schedules weekly d. Daily Homework schedule e. Email access to teachers/principal f. Post information that is in the Family Envelope in the "Whats New" section g. Contact for alumni addresses and news list missing classmates and work on developing a class contact h. Identify Teachers by grade levels and subjects taught w/e-mail addresses and phone information ACTION PLAN #1c. HOW ff. Schedule meeting with Network Administrator, Principal and Communication Committee to discuss possible improvements to the website gg. Explore other school websites hh. Present list of possible changes to School Board for approval ii. Make web-site changes WHEN September 2005 Meet with Network Administrator and Principal October 2005 Make a list of changes to be made to be presented to School Board November 2005 Update website WHO Communication Committee Network Administrator Principal COST None Communication Committee GOAL STATEMENT: To ensure that the school, parish and school community are well informed on all aspects of school life 2004 - 2006 OBJECTIVES: 1d. Use Weekly bulletin and family envelope to gather alumni list ACTION PLAN #1d. HOW jj. Draft and submit continual advertisements in parish bulletin and weekly envelope to gather the alumni list kk. Use St. Patrick parish and school address lists to gather names of alumni ll. Use current school database for most recent graduates names and addresses WHEN September 2005 ongoing ..list to be completed by March 2006 WHO Development Director COST Minimal mailing costs Communication Committee GOAL STATEMENT: To ensure that the school, parish and school community are well informed on all aspects of school life 2004 - 2006 OBJECTIVES: 1e. Begin writing and publishing a quarterly Alumni Newsletter ACTION PLAN #1c. HOW mm. The Newsletter Committee will continue to write their tri-annual newsletter with approval for content by the principal to be mailed once per trimester (include information about alumni, alumni activities, etc.) WHEN Currently in publication to be printed in October, March and June WHO Karen Francis w/Newsletter committee (students) Development Director COST $4,000 per year Communication Committee GOAL STATEMENT: To ensure that the school, parish and school community are well informed on all aspects of school life 2004 - 2006 OBJECTIVES: 1f. Continually place ads, articles, advertising in local papers and flyers like the Marketplace - Put picture campaign and alumni address campaign in the Marketplace ACTION PLAN #1f. HOW nn. Establish newspapers to be contacted oo. Use actual class pictures to generate interest WHEN September 2005 - ongoing WHO Communication Committee Development Director COST Cost for Advertising - $50.00 - $500.00 Development Committee (sub committee of Communication) GOAL STATEMENT: Reach out to Alumni and establish an Annual Giving Campaign to ensure the long term financial support of St. Patrick School 2004 - 2006 OBJECTIVES: 1a. Plan and implement an Annual Giving Campaign ACTION PLAN #1a. HOW pp. Form a committee with school parents, alumni school parents, alumni, faculty and parishioners to begin collecting information about St. Patrick School Alumni contact former teachers with possible information qq. Finalize alumni list of names and addresses rr. Generate a plan for an Annual Giving Campaign pick a theme, design flyers for marketing, come up with potential audience ss. Make use of The Catholic Voice, high school databases, The Marketplace, Crockett Signal, local newspapers, church bulletins St. Patrick, St. Joseph, St. Rose, St. Callistus, St. Paul tt. Plan a major Alumni event to be hosted in spring 2006 BBQ, picnic, dinner/dance, etc. uu. Continue with campaign to recover photos lost in the fire vv. Have committee draft a personal letter which outlines the present status of the school, plans for future development, request for funds, information to share with other alumni, and prayers ww. Send Christmas cards to recently graduated alumni xx. Host a Mini Reunion in schools 50th year yy. Plan and develop activities for the 50th year celebration annual giving, golf tournament, prayer garden zz. Publish eighth grade awards in end of year newsletter, on website include where they are going for high school aaa. Development Director speak at all masses in 50th year bbb. Put together a parent business directory ccc. Update plaques for student awards ddd. Collect and print pictures for hallway eee. Prepare some sort of Adult Volunteer Recognition fff. Implement a marketing Plan including remodel of front entry and school office to be more welcoming; re-do logo, outreach to school community, revise Buddy System that welcomes new parents, include businesses in alumni newsletter, communicate the good things happening at St. Patrick School target goal date 50th anniversary WHEN September 2005 put together committee Ongoing School year 2005-2006 Discuss how campaign will look March 2006 Present drafts for Giving Campaign to the School Board May 2006 Finalize Giving Campaign flyers for distribution May/June 2006 host alumni event October 2006 make first request for funds from Faculty November 2006 make first request for fun |